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Email Denise: crosscreekwelsh@gmail.com

 

Welsh Pony & Cob Society of America

REGIONAL REPRESENTATIVES

 The Welsh Pony & Cob Society of America, Inc. is pleased to announce the re-introduction of Regional Representatives, a volunteer position open to active members and initiated in 1958. The intention of the program is to have Representatives of the Society, accessible on a regional level, to provide support to both the membership and BOD; to enable the Officers and Directors of the Society to maintain optimal contact with the membership, with non-member owners of Welsh and with the general public; and in every way to promote and further the purpose of the WPCSA. PURPOSE OF THE WELSH PONY & COB SOCIETY OF AMERICA “The purpose of this Society is to maintain a Registry for the recording of pedigrees and transfers of Welsh ponies and cobs, to promote the breeding and use of the breed while striving to maintain its purity and trueness to type and to further its welfare in every way.”

 The Regional Representatives have a desire and the intention to serve the purpose of the WPCSA, its membership and BOD with vigor and energy. Please help them to accomplish this objective:

  • By sharing your foal announcements and farm news, show news, news of events, youth activities and any other venues in which Welsh are involved, to help the Regional Representatives encourage and maintain contact, awareness and support among the members of each region;

  • By informing the Regional Representatives of open shows and other equestrian activities in your region which may interest other local members and may serve to inspire wider participation, enjoyment and show-casing of our Welsh;

  • By sharing your compliments, concerns, requests, suggestions and criticisms on matters affecting your region to enable the WPCSA to enhance the process of finding solutions, for the betterment of our Society and to strengthen the Society as a breed group.

It is our foremost intention to seek ways to better serve each of our members at the regional level, by gathering information and reporting in an objective and unbiased format, in order that all may be represented at the national level. We also hope to serve as a point of contact with Welsh owners who may not choose to be members at this time but who share our appreciation and love of the breed.

Are you a member of the WPCSA? Get your farm listed on their website!

Name, farm name, address, telephone, email/website & one line of text
you can sign up online with a credit card

The Welsh Pony and Cob Society of America

or send to
Welsh Pony and Cob Society of America, Inc.
720 GREEN STREET
STEPHENS CITY, VA 22655
(540) 868-PONY (7669)

and

get your stallion(s) listed at the site above

 
 

See historic information here

Though a corporation may have been incorporated elsewhere, they have to abide by the corporate laws of the state in which they OPERATE.
 
Roberts Rules of Order Newly Revised

Official Site has Q&A forums

Below is a question I asked and the answers. Also other questions and answers posed by other members.
 

"RONR" is the standard abbreviation parliamentarians use to cite Henry M. Robert III and others, Robert's Rules of Order Newly Revised, 11th ed. (Da Capo Press, 2011). The standard citation to particular pages and lines is "RONR (11th ed. [for ‘edition’]), p. or pp. [for ‘page’ or ‘pages’], l. or ll. [for ‘line’ or ‘lines’]."

CAUTION:
The answers given here to the questions presented are based upon the rules contained in Robert's Rules of Order Newly Revised. These rules are, in effect, default rules; that is to say, they govern only if there are no contrary provisions in any federal, state, or other law applicable to the society, or in the society's bylaws, or in any special rules of order that the society has adopted. This fact must always be kept in mind when reading any of the answers given.

These questions are based on queries repeatedly received on the Question and Answer Forum. The material here is derived from Chapter 13 of Roberts Rules of Order Newly Revised in Brief.

 Question: ByLaws - Voting for Directors

Started by DML, Yesterday, 07:29 PM

4 replies to this topic

Below are our ByLaws on voting for Directors. In several of the answers it was stated that if the ByLaws specify voting by mail in ballots, then that is how voting should be done; no exceptions. Does that include an uncontested election? Four seats were up, the four Directors said they want to continue in their office; and the Nominating Committee did not proceed to look for nominees. Is this the correct way a nominating committee works? Also, there is nothing in the ByLaws about nominations from the floor, can nominations from the floor be made for those uncontested seats?

ARTICLE V - DIRECTORS
(a) Powers. The property and business of the Society shall be under the management and entire control of the Board of Directors. Except in case of death, resignation, disqualification or removal, each Director shall hold office until his successor is chosen.
(Election. There shall be two classes of Directors defined as follows:
1. The Board of Directors shall consist of twelve persons, classified as follows, viz: three classes of four Directors each; the term of office of a single class expiring in each year, and each class, being elected to hold office for the term or period of three years and until their successors are elected. Only Senior Life Members owning and reporting on a Stallion Service Report two or more purebred Welsh mares annually or having produced and registered 25 purebred Welsh foals and who have maintained a voting membership for at least three consecutive years shall be eligible as directors. The successors to Directors whose term of offices expires in that year shall be elected by a plurality of votes cast by memberships eligible to vote as described in Article IV (e), voting by mail ballot, to hold office for the term or period of three years and until their successors are elected.
2. Nonvoting Directors shall be determined by the Board of Directors and may be appointed to honorary or special directorship by the Board of Directors. Honorary and special directors shall have no vote and shall be appointed to a specific term or life term.
© Nominating Committee. The President shall appoint a Nominating Committee by April 1 each year, consisting of not less than 5 Annual, Family/Firm or Life members, whose duty it shall be to prepare a list of nominees for election as Directors. Members may submit nominations for inclusion on the ballot by obtaining signatures representing 15 votes for any such nomination. All such nominations shall be mailed to the Secretary and must be received 90 days prior to the election. The Secretary shall forward all such nominations to the Nominating Committee. The Nominating Committee shall report its slate and all other nominations to the President within 15 days thereof and thereupon the Nominating 4
Committee's list of nominees shall be sent by the Secretary to each member entitled to vote. Such notice shall be mailed to each member, eligible to vote, no less than 30 days prior to the published date of the election. Each nominee shall furnish a written statement of his eligibility and willingness to serve and a brief factual statement of his service and qualifications to be included in this notice.
(d) Voting. In the event of a contested election, an official ballot, listing all nominees alphabetically with no segregation of names or any wording that could be construed as influencing, directing or manipulating the vote, shall be sent to members along with specific instructions for submission. The Secretary shall mail the same material to any member who has not received his ballot by mail and requests the same. Each ballot shall be enclosed in a sealed blank envelope which shall be marked 'BALLOT', signed by the member, and returned to office no later than one week prior to the election. Each ballot shall be prefolded a sufficient number of times to insure secrecy. The person designated as addressee for returned ballots shall note the date of receipt and shall hold them in the outer envelope for delivery, unopened, until such time as the published date of the election.
The election of Directors shall be completed on the day of the Annual Meeting. An Inspectors Committee shall be appointed consisting of no less than three individuals whose duty it shall be to verify the date of receipt on the outer envelopes and check the signatures on the inner envelope of the mail ballots against the list of qualified voters prepared by the Secretary. The envelope will then be opened, the ballot removed and placed in a receptacle. When all inner envelopes have been processed, all properly marked ballots shall be counted. A plurality of those ballots cast by mail shall determine the election. The chairman and a majority of the Inspectors Committee shall certify the report and the results shall be announced at the Annual Meeting.
The President may employ an independent accounting firm who will be approved by the Board of Directors to receive the ballots and follow the above accounting procedures. The results will be delivered in a sealed envelope to the President to be opened and announced at the Annual Meeting.
In the event of an uncontested election, no ballot will be prepared and the President will declare the candidates elected at the Annual General Meeting.

#2 Guest_Edgar_*

Posted Yesterday, 07:34 PM

Q: In several of the answers it was stated that if the ByLaws specify voting by mail in ballots, then that is how voting should be done; no exceptions. Does that include an uncontested election?

A: Not if your bylaws say it doesn't:
 

#3 Josh Martin

Professional Registered Parliamentarian

Location St. Paul, MN

Posted Yesterday, 08:04 PM

Below are our ByLaws on voting for Directors. In several of the answers it was stated that if the ByLaws specify voting by mail in ballots, then that is how voting should be done; no exceptions. Does that include an uncontested election?

 Q: "In the event of an uncontested election, no ballot will be prepared and the President will declare the candidates elected at the Annual General Meeting."

A: Yes, unless the Bylaws provide otherwise (and it seems that they do).

Q: Four seats were up, the four Directors said they want to continue in their office; and the Nominating Committee did not proceed to look for nominees. Is this the correct way a nominating committee works?

A: In the absence of any rules on the subject or instructions from the parent assembly, it is up to the nominating committee's discretion how to conduct its business.

Q: Also, there is nothing in the ByLaws about nominations from the floor, can nominations from the floor be made for those uncontested seats?

It would seem not. Your Bylaws require nomination by mail, and your Bylaws specify that no ballot shall be prepared in the event of an uncontested election.

-Josh Martin, PRP

#4 Guest_Darth Vader_*

Posted Yesterday, 08:05 PM

And if DML wanted to make a nomination from the floor, but the President happily sits in the Chair, and no ballot is prepared, and DML is unhappy with this, what advice do you offer DML?

If the President never allowed the opportunity to make nominations, and never allowed an election, and two meetings go by, what would you suggest to DML?

#5 Josh Martin

Professional Registered Parliamentarian

Posted Yesterday, 08:15 PM

Q: And if DML wanted to make a nomination from the floor, but the President happily sits in the Chair, and no ballot is prepared, and DML is unhappy with this, what advice do you offer DML?

A: Well, in the future, it would be best for members to make nominations by mail as required by the Bylaws. It may also be wise to amend the Bylaws to change the method for electing the nominating committee. RONR recommends that the President should not appoint that committee.

At this point... I suppose the rules could be suspended to permit members to make additional nominations, which I believe would then trigger a mail-in ballot since the election would then be contested. This would require a 2/3 vote.

Q: If the President never allowed the opportunity to make nominations, and never allowed an election, and two meetings go by, what would you suggest to DML?


A: I'd recommend FAQ #20* at that point. If the Secretary and Nominating Committee were also complicit in this (which may be the case, considering that they're involved in the process of receiving nominations), then I'd recommend disciplinary action against them as well.

*Question # 20:
How can we get rid of officers we don't like before their term is up?

Answer:
It depends. If the bylaws just state a fixed term for the officer, such as "two years," or if they say the officer serves for a specified term "and until [the officer's] successor is elected" (or words to that effect), then the group must use formal disciplinary proceedings, which involve the appointment of an investigating committee, preferral of charges, and the conduct of a formal trial. The procedure is complex and should be undertaken only after a careful review of Chapter XX of RONR.

On the other hand, if the bylaws state a term for the office but add "or until [the officer's] successor is elected," or contain other wording explicitly indicating that the officer may be removed before the term expires, then the officer can be removed from office by a two-thirds vote, by a majority vote when previous notice has been given, or by a vote of the majority of the entire membership -- any one of which will suffice. A successor may thereafter be elected for the remainder of the term.

Of course, if the bylaws themselves establish a procedure for removal from office, that procedure must be followed. [RONR (11th ed.), pp. 653-54.]

 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Other questions and answers.

Question 14:
How can I get an item on the agenda for a meeting?

Answer:
For a proposed agenda to become the official agenda for a meeting, it must be adopted by the assembly at the outset of the meeting. At the time that an agenda is presented for adoption, it is in order for any member to move to amend the proposed agenda by adding any item that the member desires to add, or by proposing any other change.

It is wrong to assume, as many do, that the president "sets the agenda." It is common for the president to prepare a proposed agenda, but that becomes binding only if it is adopted by the full assembly, perhaps after amendments as just described. [RONR (11th ed.), p. 372, ll. 24-35; see also p. 16 of RONRIB.]

 Question 4:
In determining the result of a vote, what constitutes a majority?

Answer:
The word "majority" in this context means, simply, more than half. The use of any other definition, such as 50 percent plus one, is apt to cause problems. Suppose in voting on a motion 17 votes are cast, 9 in favor and 8 opposed. Fifty percent of the votes cast is 8 1/2, so that 50 percent plus one would be 9 1/2. Under such an erroneous definition of a majority, one might say that the motion was not adopted because it did not receive 50 percent plus one of the votes cast, although it was, quite clearly, passed by a majority vote. [RONR (11th ed.), p. 400; see also p. 66 of RONRIB.]

Question 5:
Can we round to the nearest number in computing the result of a vote? For example, since two thirds of 101 is 67.33..., will 67 affirmative votes out of 101 votes cast meet the requirement of a two-thirds vote?

Answer:
No. The requirement of a two-thirds vote means at least two thirds. As a consequence, nothing less will do. If 101 votes are cast, 67 affirmative votes are not at least two thirds. They are less than two thirds, and will not suffice. [RONR (11th ed.), p. 401.]

Question 6:
Do abstention votes count?

Answer:
The phrase "abstention votes" is an oxymoron, an abstention being a refusal to vote. To abstain means to refrain from voting, and, as a consequence, there can be no such thing as an "abstention vote."

In the usual situation, where either a majority vote or a two-thirds vote is required, abstentions have absolutely no effect on the outcome of the vote since what is required is either a majority or two thirds of the votes cast. On the other hand, if the vote required is a majority or two thirds of the members present, or a majority or two thirds of the entire membership, an abstention will have the same effect as a "no" vote. Even in such a case, however, an abstention is not a vote and is not counted as a vote. [RONR (11th ed.), p. 400, ll. 7-12; p. 401, ll. 8-11; p. 403, ll. 13-24; see also p. 66 of RONRIB.)

Question 9:
Isn't it true that a member who has a conflict of interest with respect to a motion cannot vote on the motion?

Answer:
Under the rules in RONR, no member can be compelled to refrain from voting simply because it is perceived that he or she may have some "conflict of interest" with respect to the motion under consideration. If a member has a direct personal or pecuniary (monetary) interest in a motion under consideration not common to other members, the rule in RONR is that he should not vote on such a motion, but even then he or she cannot be compelled to refrain from voting. [RONR (11th ed.), p. 407, ll. 21-31.]

 

ILLINOIS NOT FOR PROFIT CORPORATION LAW
(WPCSA incorporated under this law)

VIRGINIA CORPORATION LAW
(WPCSA business conducted under Virginia laws)

 
Volunteer Board Members of Illinois of Not-for-Profit Organizations Responsibilities
   
INFORMATION
   

Articles of Incorporation

ByLaws

Rules for Not-For-Profit Corporations

Member/Registration Rules

 
Nomination Form for Officers of WPCSA
 

Listen people, there is no reason to allow anyone who claims to be an expert on Welsh ponies to bully you (intimidate, push around) into not expressing your opinion or not filling out a Judging Evaluation Form. There will NOT be consequences if you submit this form following Welsh shows which you attend. Quite the opposite, your honest opinion will help ensure the judging of WPCSA Shows remains true to WPCSA rules and the Breed Standard and Descriptions.
Because you are reporting inadequate judging or on a happier note exemplary judging, stick to details and don't personalize your information.

 

NEW WPCSA Judges Evaluation Form

You can get one from the WPCSA Office, or from the officials at a show.

It is so important that you submit an evaluation form after EVERY show you attend, both for good and incompetent judges. When the WPCSA Board of Directors does not receive Judge Evaluation Forms, it does not take complaints seriously. This is the only way we exhibitors have to make a difference in who is considered competent to judge our WELSH breed and performance classes.